Outlook Vault Restore

Update the Enterprise Vault desktop policy to disable functions such as Store and Restore 3. Run provisioning to apply the new policies (this must be done before the mailboxes are migrated, since Enterprise Vault won’t be able to provision the mailboxes once in Office 365.) 4. Migrate the mailboxes. You can restore a backup of a document vault using M-Files Admin. Do the following steps to restore a document vault from a backup file: Open M-Files Admin. In the left-side tree view, expand a connection to M-Files Server. Still in the left-side tree view, select Document Vaults. Click Restore Document Vault. On the task area. In Enterprise Vault, they can do that with a (non-magical) button in Outlook that looks like this: There are two problems with this: 1) If there are a lot of messages in the folder/subfolders of a case, it can be very tedious to restore all the items. 2) Restoring the items leaves a copy in Enterprise Vault. It's the app that has a blue icon with an image of a cover with an 'O' over an envelope. If you don't have the Outlook app on your desktop, click the Windows Start icon, and type Outlook. This will display the Outlook app in the Start menu.

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… that moment, when in the cloud – in a real one; i.e.: in a plane somewhere over an ocean – and you eventually got nothing else to do than reading those loads of docs you dropped into your mailbox for later use … that – very – moment … when your enterprise’s archiver kicks in and Outlook tells you it can’t load your eMail as you are – guess what? – OFFLINE!

Outlook

Here’s what I did.

Why?

Enterprise Vault is a great archiving solution. It integrates pretty seamlessly with Outlook. You don’t realize any difference in accessing eMails whether they’re meanwhile archived or not. There’s however a difference: Once Vault has gotten hold of one of your eMails, all you really have in your folders is in essence a torso of 300 chars embedded with a link to the respective Vault item of your eMail.

Enterprise vault outlook download

And now, there’s those occasions when you want to access exactly those old eMails that Vault has long ago grasped; also when offline; and – honestly: PST is not such a bad concept (while I indeed do appreciate companies’ aim to reduce (restrict) PST usage). Anyway. I spent some thought around this recently and ultimately created a solution which works perfectly for me and now lets me access all my old mail again – through a PST folder.

This one’s to explain how that solution works:

The Solution

is a simple Outlook VBA codepiece grabbing any vaulted eMail, opening it and copying it to a respective PST folder. Once opened and copied (the “copy” is key) it loses its vault link and gets its entire content back.

Vault

1: Search vaulted eMails

First of all, I defined an Outlook Search Folder to grab all vaulted eMails. This can be done by querying the .MessageClass field:

I went by the Search Folder idea as otherwise I’d have to walk through all eMails to find the vaulted ones. BTW: On vaulted eMails the MessageClass field reads “IPM.Note.EnterpriseVault.Shortcut” in its entirety.

2: Folder structure

I then wanted to replicate my folder tree in the target PST – just … well: just ’cause I’m used to. That’s a little recursion:

3: Get the search folder to retrieve the vaulted eMails from

Finding the respective search folder is just an iteration over all stores and figuring out the SearchFolder object with the right name.

4: Finally – the eMail copy routine

That one’s the major piece of it; with every eMail retrieved from the SearchFolder you got to

  • Open it by the MailItem.Display command; this creates an Inspector object
  • Grab the Application.ActiveInspector and from that the Inspector.CurrentItem
  • Once the MailItem is discovered you can copy it: currentItem.Copy. That’s a major step. You could just right away move the item into the target folder in your PST, but that would not void the vault link.
  • Finally – after that copy operation – you can now move the MailItem in the destined target folder (I made sure it is the same as in the original mail store): MailItem.Move targetFolderName
  • After moving, close the item without changes: MailItem.Close olDiscard

With that operation on any of the vaulted eMails they get freed and accessible without vault connection.

Now – a few useful hints

for the benefit of your patience:

  • The Outlook forms cache is a tricky beast. As Enterprise Vault uses a bunch of custom forms to handle vaulted eMails, the forms cache is heavily used during this operation. I removed it before execution and also made sure that in case it gets scrambled again forms would be loaded from their original source instead to load’em from the cache. Here’s a few sources on the Outlook forms cache and the ForceFormReload registry key.
  • This still did not allow the macro to execute on all the 1300-something eMails I had to unvault. Ultimately, a simple DoEvents command in the macro’s main loop allowed Outlook to regularly recover from its heavy use of the forms cache.
  • Where to start? I used the namespace method PickFolder and simply chose the right folder to target my eMails to by the dialog it throws up.
  • Deletion after unvault: You might wanna consider deleting any vaulted eMail from your main mail store once it’s been copied to the PST.

Outlook Restore From Vault

So, finally the end result now resides within my Outlook Applicaiton as a VBA routine and lets me regularly unvault and PST-archive my eMail.

Nice .. I think.

How to restore archived information in Outlook?

The archived Outlook items were moved from Outlook folder to the archive folder automatically when you set the archive function. Actually, you can restore archived items information back to the original folder or a new folder again. With this article, you will learn how to restore archived information in Outlook in details.

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Restore archived information in Outlook

For restore archived information, please do as follows.

Outlook Vault Restore Windows

1. Please click File > Open > Import in Outlook 2010;

In Outlook 2013, please click FILE > Open & Export > Inport/Export.

If you are using Outlook 2007, please click File > Import and Export.

2. In the Import and Export Wizard, please select Import from another program or file, and then click the Next button.

3. In the Import a File dialog box, please select Outlook Data File (.pst) in the Select file type to import from box, and then click the Next button.

Note: In Outlook 2007, please select Personal Folder File (.pst) in the Select file type to import from box, then click the Next button.

4. In the popping up Import Outlook Data File dialog box, please click the Browse button. See screenshot:

5. Then an Open Outlook Data Files dialog box pop up. By default, the Outlook Files folder is opened automatically, select an archive file you need to restore its information, and then click the Open button. See screenshot:

Note: If the Outlook Files folder is not opened automatically, please find and open it manually.

Enterprise Vault Outlook Download

6. When it returns to the Import Outlook Data File dialog box, please select an option you need under Options, and then click the Next button.

Note:

If the Archive folder is showing in the Navigation Pane, after clicking Next button, there will be a prompt box popping up, please click the OK button.

Then cancel the Importing, close the archive folder in the Navigation Pane. See screenshot:

And then begin importing from the very beginning step above.

7. In the next Import Outlook Data File dialog box, you need to:

1). Select the folder which you want to restore from the archive folder in the Select the folder to import from box;

2). If you want to Import items into the current folder, please check the Import items into the current folder option;

And if you want to Import items into the same folder in an account, please check the Import items into the same folder in option, and then select the email account from the drop-down list.

3). Then click the Finish button.

Note: The Include subfolders is optional for your own needs.

After clicking the Finish button, all items which existing in the selected folder are restored to the Outlook folder you have configured above automatically.

Notes:

1. If there are multiple accounts existing in your Outlook, and all accounts are archiving, you cannot distinguish which archive folder belongs to the exact account.

2. The finally restored folder depends on the settings in step 7.

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  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
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Enterprise vault outlook download
  • To post as a guest, your comment is unpublished.
    Hi All,
    I am facing the issue of 4 month archive data not showing in the archive folder. So Please suggest.
    Thanks & Regards
    Ankit Srivastava